Completing an off-market transfer form for shares held in a deceased estate is very similar to a standard off-market transfer. The key differences are in how the parties are represented:
- The “Seller” is typically signed by the executor or administrator of the estate.
- The “Buyer” is usually the beneficiary, or in some cases, the executor.
Another difference is that a consideration amount is generally not required for estate transfers.
We’ve included a table below which provides guidance on each section of the form.
We understand this can be a difficult time, and we’re here to support you throughout the process. Please don’t hesitate to reach out if you need any assistance.
| Section | What needs to be input here | Tip |
| 1 - Consent for Selfwealth to debit the fee | Please leave this blank. Unless shares are being transferred OUT of Selfwealth, fees are waived. | We'll advise in advance if a fee applies. |
| 2 - Full name of Security / Stock | The full name of the company or corporation in which securities are held | For example: if you held TLS shares, this would be: Telstra Group Ltd |
| 3 - Description of Securities | Ordinary Fully Paid | Most shares traded on the ASX and available on the Selfwealth platform are fully paid shares. |
| 4 - Quantity | Quantity of shares in words | For example: Two thousand and thirty three |
| 4 - Figures | Quantity of shares in number format | For example: 2033 |
| 5 - Full name/s of Transferor/s (Seller/s) | The Estate name. For example - Estate John Brown, or Estate of the late John Brown | If the shares are held on an SRN (issuer sponsored) you'll be able to check a statement to see how the shares are registered. |
| 6 - Transferor/s (Seller's) HIN / SRN |
The HIN attached to the shares. If held on a HIN, the number is preceded with an "X". If the shares are held on an SRN, then you would insert the SRN here. All SRN's are preceded with an "I" |
To locate the HIN, Go to Trading Account > Account Details If held externally, please check a holding statement to ensure the correct HIN is used on the form. |
| 7 - Trading A/c | The trading account number where the shares are currently held. If the Seller's account is held a Selfwealth, this would be the Selfwealth ID. |
To locate the Selfwealth ID, Go to Trading Account > Account Details However, it's ok to leave this blank if you're unsure. |
| 8 - Broker PID |
The seller's broker Participant Identification Number. If shares are held on an SRN, this is not required. |
It's ok to leave this blank if you're unsure. |
| 9 - Consideration | A consideration can be entered here, however the standard wording generally used is "Amount pursuant to will" | To calculate the consideration: multiply the number of units to be transferred by the market price. |
| 10 - Date of Transfer | This simply means the date that the transfer is to occur. | This can be an estimate, but must not precede three months prior to form submission. |
| 11 - Full name/s of Transferee/s (Buyer/s) |
Insert full name of BUYER including designation, if applicable. If the Buyer is a Selfwealth account, the name must reflect the CHESS registration details exactly. The BUYER may be a direct beneficiary of the Estate, or it may be the Executor acting as the trustee for the Estate |
To locate the registration name, Go to Trading Account > Account Details. If held externally, please check a holding statement to ensure the correct registered name is used on the form. |
| 12 - Full postal address of Transferee/s (Buyer/s) | Insert full address, including the postcode. Please ensure what is written on the form matches the CHESS registration exactly | To check the registration address, Go to Trading Account > Account Details. If held externally, please check a holding statement. |
| 13 - Transferee/s (Buyers/s) HIN | Please quote the HIN of the Buyer in which the security is to be transferred to | To locate the HIN, Go to Trading Account > Account Details If held externally, please check a holding statement to ensure the correct HIN noted on the form. |
| 14 - Trading A/c |
The trading account number where the shares will be transferred to. If the buyer's account is held with Selfwealth, this would be the Selfwealth ID.
|
To locate the Selfwealth ID, Go to Trading Account > Account Details However, it's ok to leave this blank if you're unsure. |
| 15 - Broker PID |
The buyer's broker Participant Identification Number.
|
It's ok to leave this blank if you're unsure. |
| 16 - 18 Transferor/s (Seller/s) & Transferee/s Buyer/s sign and date here | Ensure the form has been signed and date by BUYER and SELLER. Typically, the SELLER is usually the Executor, and the BUYER is either the executor or a beneficiary. | The signature/s must be in pen (wet ink) which is an industry standard requirement |