'Issuer-sponsored' shares are holdings that have been purchased or allocated through a share registry. Unlike 'broker-sponsored' shares, which are bought through a broker and held under a 'HIN', issuer-sponsored shares are held under a 'Shareholder Reference Number' (SRN).
If you wish to sell any issuer-sponsored ASX holdings through Selfwealth (or simply add them to your Selfwealth portfolio), you will need to complete our Issuer Sponsored Transfer form (attached at the bottom of this page)
You can also find a copy of the form by clicking Account Settings > Documents in the Selfwealth web app. Account settings can be accessed by clicking on your profile icon in the top right hand corner.
Completing the Issuer Holdings Transfer Form
Before completing the transfer form, there are a few things you'll need to have ready:
- Your account name, registered address and Selfwealth ID for the Selfwealth account you wish to transfer holdings to.
- An issuer-sponsored holding statement from within the last three months, or a screenshot from the Share Registry for each holding showing the registered address, account name, account designation (if applicable) and quantity of shares.
For your first Issuer Sponsored transfer request we will ask you to complete a short Biometrics identity check before your transfer can be processed. You will need a valid photo ID (driver's licence or passport) to hand when completing this step. Occasionally this may be requested on future SRN requests in line with our AML obligations.
Now that you have those items handy, you'll need to cross reference these details against each other. For example, does the name match exactly? Does the address match exactly? If not, then you'll need to update the details at the share registry before we can transfer the shares.
Why do the details need to match exactly?
For an SRN conversion (transfer) to be successfully processed in CHESS, the account details must match exactly between your issuer-sponsored holding and your Selfwealth account.
This requirement ensures the transfer can be accurately verified and matched to the correct holder within the CHESS system.
Exceptions – Name Differences
In some cases, minor differences in name formatting can be reviewed and adjusted:
For example, if your Selfwealth account does not include your middle name, but your issuer-sponsored holding does, we can assist by updating your Selfwealth account to reflect your full legal name. To do this, you will need to complete a change of name form and provide a certified copy of identification supporting the requested change.
Alternatively, if your issuer-sponsored holding is missing your middle name, you will need to update your details directly with the relevant share registry instead of removing it from your Selfwealth account.
Other Minor Discrepancies
Other minor differences, such as salutations (e.g. Mr/Ms) or address formatting variations, may also affect matching. In these cases, the details should be corrected with the share registry to ensure they align with your Selfwealth account before the transfer can proceed.
Next Steps
Once you have everything in order, you can begin filling in the form.
Please note: You can choose to fill in the form electronically or in pen. However, please ensure the form is signed in wet ink pen, as digital signatures are not accepted.
Your Selfwealth Account Details
In the first section, you will be asked for your client account details at Selfwealth. Fill in each field as specified below:
- The Selfwealth ID of the portfolio you wish to transfer shares to
- The individual or entity under which this portfolio is registered
- The account designation of the destination portfolio (most accounts will not have an account designation, in which case this can be left blank)
- The address under which your Selfwealth portfolio is registered
Please note: for your transfer to be successful, the registration details on your issuer sponsored statements must match exactly with your Selfwealth registration details, including all names and your address. If your issuer holding is registered differently, you’ll need to contact the relevant share registry to amend the registration of that holding before transferring.
Holdings To Be Transferred
In the next section, you will be asked to list the holdings you wish to transfer. You can enter up to 9 different holdings in this section (if you wish to transfer more than 9 holdings you will need to complete an additional form).
You will need to enter:
- The ASX ticker code for the holding you wish to transfer (e.g. if you are transferring Selfwealth shares, you would list 'SWF')
- The name of the holding (the company name for shares, or ETF name for ETF holdings)
- The SRN of that holding
- The quantity of shares being transferred
Please note: when entering the quantity, take care to ensure that you're transferring the correct number of units. If you enter a smaller quantity than desired, an additional transfer form will need to be submitted for the remainder. Similarly, if the quantity entered is larger than the number of units available to transfer, you will need to submit the form again.
Signing the Form
In the final section, all account signatories will need to list their full name, sign and date the form using a wet ink pen. For company accounts, you should sign the form in accordance with the company constitution.
Submitting the Form
Once your form is complete, you can submit it for processing by emailing it to us at support@selfwealth.com.au. Remember that you will also need to include an issuer-sponsored holding statement from within the last three months, or a screenshot from the Share Registry for each holding showing the registered address, account name and quantity of shares.
In most cases, the transfer will be completed within 2 business days. We will let you know via email once the transfer has been completed.
Please note: when the shares are moved to your account by the issuer, the 'average price' will not be imported, meaning that your performance information will not be displayed. To correct this, you will need to edit the average price that you bought the shares at, so that the platform knows if you're ahead or behind in value. For instructions on how to update the average price, click here.