'Issuer-sponsored' shares are holdings that have been purchased or allocated through a share registry. Unlike 'broker-sponsored' shares, which are bought through a broker and held under a 'HIN', issuer-sponsored shares are held under a 'Shareholder Reference Number' (SRN).
If you wish to sell any issuer-sponsored holdings through Selfwealth (or simply add them to your Selfwealth portfolio), you will need to complete our Issuer Holdings Transfer Form.
Once we receive the required documentation, we'll take care of the transfer and let you know once it's completed.
You can find a copy of the form using this link, or by clicking Settings > Documents and Forms on the Selfwealth website.
Completing the Issuer Holdings Transfer Form
Before completing the transfer form, there are a few things you'll need to have ready:
- Your account name, registered address and Selfwealth ID for the Selfwealth account you wish to transfer holdings to.
- An issuer-sponsored holding statement from within the last three months, or a screenshot from the Share Registry for each holding showing the registered address, account name, account designation (if applicable) and quantity of shares.
Once you have these details you can begin filling in the form!
Please note: You can choose to fill in the form electronically or in pen. However, please ensure the form is signed in wet ink pen, as digital signatures are not accepted.
Your Selfwealth Account Details
In the first section, you will be asked for your client account details at Selfwealth. Fill in each field as specified below:
- The Selfwealth ID of the portfolio you wish to transfer shares to
- The individual or entity under which this portfolio is registered
- The account designation of the destination portfolio (most accounts will not have an account designation, in which case this can be left blank)
- The address under which your Selfwealth portfolio is registered
Please note: for your transfer to be successful, the registration details on your issuer sponsored statements must match exactly with your Selfwealth registration details, including all names and your address. If your issuer holding is registered differently, you’ll need to contact the relevant share registry to amend the registration of that holding before transferring.
Holdings To Be Transferred
In the next section, you will be asked to list the holdings you wish to transfer. You can enter up to 9 different holdings in this section (if you wish to transfer more than 9 holdings you will need to complete an additional form).
You will need to enter:
- The ASX ticker code for the holding you wish to transfer (e.g. if you are transferring Selfwealth shares, you would list 'SWF')
- The name of the holding (the company name for shares, or ETF name for ETF holdings)
- The SRN of that holding
- The quantity of shares being transferred
Please note: when entering the quantity, take care to ensure that you're transferring the correct number of units. If you enter a smaller quantity than desired, an additional transfer form will need to be submitted for the remainder. Similarly, if the quantity entered is larger than the number of units available to transfer, you will need to submit the form again.
Signing the Form
In the final section, all account signatories will need to list their full name, sign and date the form using a wet ink pen. For company accounts, you should sign the form in accordance with the company constitution.
Submitting the Form
Once your form is complete, you can submit it for processing by emailing it to us at firstname.lastname@example.org. Remember that you will also need to include an issuer-sponsored holding statement from within the last three months, or a screenshot from the Share Registry for each holding showing the registered address, account name and quantity of shares.
Once you've sent us the form you can sit back while we take care of the rest! In most cases, the transfer will be completed within 2 business days. We will let you know via email once the transfer has been completed.
Please note: when the shares are moved to your account by the issuer, the 'average price' will not be imported, meaning that your performance information will not be displayed. To correct this, you will need to edit the average price that you bought the shares at, so that the platform knows if you're ahead or behind in value. For instructions on how to update the average price, click here.